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Guest access is a very cool feature. It lets you share access to certain content only with people who have accounts, without giving them editing privileges. And it's easy to set it up.
First, make sure you are on our "large" plan. If you need to upgrade or aren't sure, pick "Site Settings" from the left-hand menu at the top of your site.
Then visit your home page, click "Add Page," and create a new page called "Parents" (or whatever makes the most sense for your guests). Answer the question "Who can see this?" by selecting "Guests," as seen here.
Click "Create Page" and you're up and running, creating a page that only guests can access. You can also click "Page Settings" to restrict any existing page to guest access in the same way.
Tip: the same technique works for limiting pages to Editors only. You can invite additional people to edit your pages. That feature is available on all plans.
Once your page is ready to go, the next step is to invite some guests! Click the left-hand menu of your site, click "Manage Users," then click "Invite." Now you can enter an email address to invite someone to the site. Be sure to pick "Guest" from the "Role" menu and type in an invitation that makes sense to your guests and makes clear the invitation is genuine. Then click the "Invite" button.
Your guest will receive an invitation via email. When they click on the link in the invitation, they'll see a friendly page that displays the logo of your site. If you have not already added a logo to your site, you should. Design a nice logo graphic that mentions the name of your organization prominently, then visit your home page and click "Edit" at the top of the page where you see the name of your site. Then click "Choose Image" to start selecting your logo image.
You've done it! Your guests now have access to the pages that are restricted to guests. Uninvited members of the public can't see them.
"Once my guests log out, how do they log in again?" They can log in by going to my.apostrophenow.com. But of course you would prefer they stay on your site as much as possible. So here's how to add a login button to the bottom of your site (or anywhere on your site, for that matter):
1. Scroll down to the footer area at the bottom of the homepage (or just about any page; this area is shared by all pages).
2. Click "edit."
3. Add this text (or whatever suits your audience best):
"Log In For Parent Access"
4. Feel free to emphasize this text any way you see fit (larger size, bold, color, etc).
5. Select the text with the mouse, then click the "link" icon at the top of the editor.
6. A dialog box appears. In the "URL" field, type:
7. Click "OK."
8. Click "Save."
Now all of your pages have a login link at the bottom. Of course you can word this link any way you like to get the right message across to your audience.
Tip: pages restricted to guests don't show up as tabs at the top of the site or in navigation at the left unless the user is logged in. If you want to publicly advertise the existence of these pages, just make links to them in the text of your site. If a user accesses one of these links while not logged in they will be prompted to log in.